Chorley, Lancashire
Permanent

Compliance Administrator

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Location: Post holder to be based at Botany Bay, Chorley.
Hours: Monday to Friday 37.5 – 1HR Lunch Break (Unpaid)

Job Spec

Undertake compliance administrative tasks in both M&E and Health & Safety compliance, under the direction of the Technical Energy Manager. Liaise and interact with Regional Facilities Managers / Facilities Managers daily to ensure portfolio compliance. Advise and escalate any nonconformity.

Duties and Responsibilities:

  • General administrative Duties, such as assisting Line Manager regarding Energy, Compliance and Health & Safety
  • Taking ownership of the CAFM system administration
  • Updating the CAFM system, with Statutory Compliance Documentation
  • Act as the compliance champion for the department.
  • Compile monthly compliance report for portfolio ready for presentation.
  • Flag compliance failures to Regional Facilities Managers / Facilities Managers and escalate to Line Manager
  • Administer the Risk Warden Health & Safety Portal
  • Assist RFM / FM in uploaded documentation to close actions following Health and safety, Legionella and Fire Risk Assessments
  • Compile monthly Health & Safety reports for portfolio ready for presentation.
  • Flag Risk Warden Health & Safety failures to Regional Facilities Managers / Facilities Managers and escalate to Line manager.
  • At times to assist the line manager to conduct site visits to undertake inspection and audits
  • Undertake general PA duties for the Head of FM, Facilities Operation Manager, and Technical Energy Manager.
  • Assist the department in the production of Business reports and cases.
  • Cover administrative duties for other Facilities management administrators at times of sickness and holidays.
  • Understanding Qube, purchase ordering software – training to be provided
  • As part of the role, there may be times when it will be expected to work away from the office and at times you may be required to stay overnight at a hotel provided by the company.
  • Willing to undertake any additional tasks as and when requested from FM senior management team.

Requirements

  • Computer literate – Essential
  • Understanding of Microsoft packages- Essential
  • Experience of Health & Safety portals – Desired
  • Experience of CAFM portals- Desired
  • Willingness to learn from and engage with FM team – Essential.
  • Administrative experience within a fast-paced office environment – Essential
  • Willingness to undertake additional training to help and assist for the role, including E-Learning -Essential
  • Data driven approach and analytical mind set – Desired.
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