Asset & Compliance Manager

Job Details

Job Title: Asset & Compliance Manager
Location: Chorley
Permanent

We are recruiting for an Asset & Compliance Manager to support and assist the Head of Facilities Management in the delivery of the day to day asset management activities, providing a support role including asset performance data analysis, monitoring effective deliveries of services, lifecycle planning, and maintenance.

Liaise with internal / external colleagues across the estate to monitor that all asset management services are provided in a timely and professional manner in line with key performance indicators.

Based in Head Office (Chorley) but will involve national travel. Mon-Fri circa 37.5 hours per week

Key Duties & Responsibilities

• Review and manage the asset management system and activities to ensure that external service providers are maintaining the systems and updating of all relevant data to ensure supplier performance in line with contract KPIs so estate condition / assets does not fall below the levels specified by the Asset & Compliance Manager.
• Effective direction, co-ordination and collaboration with key stakeholders to deliver key asset management initiatives.
• Support and assist the Asset & Compliance Manager with the maintenance and updating of the Asset Management Policy, Asset Plan, and asset management files and records.
• Performing analyses in support of the operating performance of assets, and providing management assistance with budgeting / re-forecasting, financial analysis including the preparation of quotation and/or tender documents as necessary.
• Responsible for managing, developing and distributing periodic asset management reports to internal teams, external stakeholders and other partners.
• To liaise with and manage sub-contractors / suppliers to co-ordinate appropriate service delivery requirements.
• Analyse the PPM and reactive maintenance programme performance and proactively monitoring / managing its overall progress, resolving issues and initiating corrective action as appropriate
• Track and support the Asset & Compliance Manager for all asset management projects and initiatives, risks and issues, ensuring they are dealt with in an appropriate and timely manner to overcome blockages, escalating as appropriate.
• Support the Safety Reviewer & Audit Manager with Health and Safety Risk Assessments, Method Statements and to actively monitor and manage the health and safety performance of Supply Chain Partners in compliance with all relevant processes and procedures.
• Provide full management support to the Asset & Compliance Manager and handle all enquiries with a high level of customer service.
• Share best practice with other departments and project teams
• This is not an exhaustive list of duties and you could be asked to carry out additional duties as and when necessary.

Requirements:

• 3+ years’ experience in related in a similar post
• Strong management, analysist skills with hands on asset management experience in supporting multi-site property and external service providers.
• M&E Experience – plant rooms and fire sprinkler
• Interpersonal skills, which is essential for establishing, building, and sustaining relationships
• Organisational skills to effectively coordinate and manage multiple assignments, efficiently prioritise tasks, and work with multiple parties.
• Analytical skills for evaluating and completing a wide range of asset analytical based activities
• Communications skills to communicate with internal teams and external stakeholders both verbally and in writing in a professional and customer oriented manner.
• Quantitative skills and have the ability to perform basic mathematical calculations with ease
• Computer skills: This role requires performing a lot of manipulations on Microsoft Excel and other MS Office applications. Ability to work software, i.e. CAFM systems.
• Committed and ambitious manager who can demonstrate strong leadership and interpersonal skills combined with commercial awareness and the ability to play their part in growing a dynamic high performance team.
• Able to demonstrate, promote and embed safe working behaviours within the team and external supply chain.
• Able to demonstrate lone working qualities and a team player approach

Building & Engineering Maintenance:

• To liaise with external contractors regarding building maintenance and adopt overall responsibility for the co-ordination and management of maintenance and repair services.
• Use competent specialist sub-contract labour, to ensure that the building and plant are maintained in such a way that disruption, due to failure, is kept to a minimum and the value of assets
• Ensure preventive maintenance schedules are introduced and that maintenance and inspections meet statutory and company requirements.
• Conduct regular site

Asset Management:

• To ensure that the Property and Equipment asset register are
• To ensure during any project ‘handover’ that all relevant information is made available in order to update the asset register.

Reports and communication:

• Written/verbal reports as required by the Head of Facilities Management
• Written/verbal reports as required by our Key Stakeholders and Customers
• Responsible for controlling accurate and comprehensive administrative records and Building File contents, including emergency information sheets, health and safety logbooks, expenditure records, and service contract documents.

Personal Specification:

• Customer service – identifies accurately the needs of internal and external customers and exceed the customers’ expectations by delivering a high-quality service.
• Planning & organising – takes a structured approach, prioritises, manages own time, and works to high quality standards.
• Teamwork – gains trust and respect within the team by sharing in success and learning
• Problem solving – takes action to avoid problems or resolves with solutions that best fit the customer and company.
• Self-development – maintains a high standard of professionalism and performance by identifying and creating self-development Willing to learn, energetic and enthusiastic. Creative, flexible, well organised, numerate, and confident. Excellent communication and people management skills. Good computer skills. Prepared to travel on occasions.